Inclusive hybrid meetings
(Originally published as news story from DI)
Read the article in Danish
The article was originally published as news story from MR under DI. Read the article (in Danish) here.
How do you facilitate inclusive meetings that take place virtually and physically at the same time? Here you get six tips on how to design effective hybrid meetings that create value for your organisation and your participants.
You’ll probably recognise this meeting scenario.
You’re sitting at home, working efficiently and joining a number of virtual meetings. It’s going well, but then you join a meeting where five colleagues are physically present in the meeting room at the office, while you and another colleague from the team log into Teams from home.
There’s talk across the table, you can’t see your colleagues’ faces, and everyone in the meeting room is facing away from you.
The feeling of being a second-rate participant in the meeting and in the team is striking, both visually and emotionally. For most people, this type of meeting typically ends with a feeling of having wasted time and not having made a difference. Maybe they even feel less valued and unimportant to the team.
This is of course not an acceptable scenario, as this type of meeting has become popular due to our new ways of working as employees return to the office.
The hybrid meeting can easily become the battleground between flexibility and inclusion, team spirit and own needs. The easy answer is to get all your employees back to the office so you avoid that type of meeting, but then you miss your chance of creating flexibility and adapting to the individual employee’s situation.
The correct answer is therefore to rethink these meetings to a much greater extent, design them in a different way and improve the quality of these meetings.
The first step is to talk about it. Everyone wants to have more productive meetings and avoid wasting time, so don’t be afraid to talk to the team about how to create more inclusive and impactful meetings.
The next step is about spending a little more time designing and planning the meeting, and if it is a recurring meeting, the investment is quickly recouped.
Here are six tips for facilitating a successful hybrid meeting.
New virtual ways of working
We are a group of people in Implement dedicated to new virtual and hybrid ways of working.
Article in Danish: Inspired by management theorist Ralph D. Stacey.
Implement Consulting Group