When we communicate in a meeting, visualisation plays a huge role in whether the participants understand the message we are trying to convey. Conducting sessions virtually challenges the classical jam session where we use whiteboards with a pen or coloured cards for writing and visualising discussions while they take place.
In a virtual session, we cannot “just” write or draw by hand, and thus the possibility of collaborating visually quickly becomes less flexible. We do not know about your virtual drawing skills, but we find it quite difficult. However, there are a lot of tools out there you can use to create a virtual whiteboard.
Microsoft Teams includes a whiteboard option, but there are also other tools available for recreating the flexibility of a whiteboard jam session. Actually, virtual whiteboards can be even more effective than analogue whiteboards as everything is captured in a virtual space, which means that you can also use them before and after sessions.
Choosing the right tool
When choosing virtual tools, we usually suggest the following key principle: use what you have and what you know (this applies to you as facilitator as well as the participants). However, if you are not sure which tool to use or want to compare the tool you are already using with other options, we have created a list of the top virtual whiteboard tools we use, describing the pros and cons below.
The tools we will take a look at include:
- Microsoft Whiteboard
- Google Jamboard
- Padlet
- Miro
- Shared PowerPoint
As stated in our book “Virtual facilitation”, there is no one tool for creating a virtual whiteboard. All tools have their pros and cons, and you should choose it based on how well it supports the purpose of your session.
Please remember that introducing a new tool always poses an entry barrier to you and your participants.
Microsoft Whiteboard
Microsoft Whiteboard is a free app you can download from Microsoft Store, which works well for basic needs. It has a built-in feature in Microsoft Teams, but if you open Microsoft Whiteboard from Microsoft Teams, it has very limited features. Therefore, if you want to use Microsoft Whiteboard in a Microsoft Teams meeting, we recommend that all participants download the Microsoft Whiteboard app before the meeting.
Overview of the pros and cons of Microsoft Whiteboard: