Tool

Strategic IT project portfolio review

A change-inspiring workshop

Esben Kristensen Lønborg
Henrik Bjerg Tufvesson
Nicolai Friis Touborg

Could you use a little disturbance from outside your organisation to help you kick-start change?

We have developed a concept for four one-day workshops to kick-start change. One of the workshops is on strategic IT project portfolio review. The one-day workshop will be a day of participation where you and your team will get to work on a case and co-create an idea for change.

If you buy a workshop from us, you will get a well-prepared one-day version of how we work with our project teams. After the workshop, we will summarise your conclusions and send them to you, so you can further develop your ideas for change.

Questions that we could discuss at a strategic IT project portfolio review workshop:
  • What value should IT focus on driving (e.g. improved customer experience, support development of new products/services/business models, optimised processes)?
  • Where should IT invest their resources (e.g. catering for current or new needs, investigating new technologies or capturing the benefits of current technologies)?
  • What are the key business processes to support (e.g. sales, marketing, production)?
  • Is your project portfolio aligned with business strategy (can you identify what strategic themes each project supports)?
PURPOSE questions; What are the key benefits that IT initiatives should aim for? What are the key business imperatives that IT has a role in fulfilling? AMBITION questions; How far should you stretch out to leapfrog competitors in bringing digital initiatives to life? Where should focus (and budget) be placed?
The agenda will be discussed and tailored to your specific needs, but a draft may look like this:
  • Setting the scene and introduction
  • Mapping the current project portfolio against running and developing the business
  • Mapping the current project portfolio against strategic imperatives – various options apply dependent on the current situation or challenges
  • Break-outs with the development of an “impact map” and acid testing to ensure a common thread from more “fluffy” strategic topics to concrete projects in the portfolio, identifying “what needs to be true”
  • Brief assessment of required efforts, rough estimates (“planning poker”)
  • Conclusion of potential changes and optimisation
  • Wrap-up and potential next steps
The impact map