University of CopenhagenEffective implementation of ITIL
Koncern-it is the University of Copenhagen’s joint IT unit, supplying more than 37,000 students and more than 8,200 FTEs (the number of employees is significantly larger) with a number of central IT services. The challenge of Koncern-it was to create clear roles and responsibilities in processes in order to free time and energy for focusing on delivering customer value.
Koncern-it deals with strategy, guidance, development, operations and maintenance of own and standard applications and (in-house and outsourced) services.
The challenge of Koncern-it was to create clear roles and responsibilities in processes in order to free time and energy for focusing on delivering customer value. It was widely believed that too many resources were used in areas that did not contribute to delivering customer value.
One of the key elements in rising to this challenge was to establish a shared perception of processes, including ownership, process language and treatment.
Koncern-it decided to perform a staged implementation of relevant ITIL processes. Implement Consulting Group’s task was to facilitate the process, including focusing on giving Koncern-it the responsibility for the processes and the anchoring thereof to the greatest possible extent. The cooperation was named ”Zatopek II” (inspired by the legendary Czechoslovak runner Emile Zatopek).
The processes on which Koncern-it chose to focus were the user- and customer-oriented ones in the first phase of the ITIL implementation as these could very likely be realised with the largest value. In connection with design and implementation of these processes, various tools from the Lean toolbox were used without, however, using Lean as the organising element.
With Zatopek II, we have succeeded in implementing ITIL processes in a surprisingly short time and have become capable of keeping them alive on their own.
Bo Bendsen, VP & CIO/Koncern-it
Throughout the project, focus was on involving Koncern-it to the greatest possible extent in order for them to be able to keep the processes alive and develop these in future. In order to ensure the support of the processes, various activities have been initiated with the purpose of supporting process owners and participants in performing continuous improvements of the designed processes.
Over a period of six months, Koncern-it has experienced the following effects:
Development of business case culture
Implement Consulting Group